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INTRODUCTION
Gülçiçek Kimya ve Uçanyağlar San. ve Tic. A.Ş. (“GÜLÇİÇEK”), acting in its capacity as data controller, hereby represents and undertakes to process your personal data in accordance with Personal Data Protection Law No. 6698, as well as the secondary legislation and decisions of the Personal Data Protection Board (collectively referred to as "Data Protection Legislation"). GÜLÇİÇEK respects your rights under the data protection legislation to which it is subject. Ensuring the safety of your personal data is of utmost importance to us. This Privacy Notice for Prospective Employees (“Privacy Notice” or “Notice”), which is provided to you by GÜLÇİÇEK in accordance with the Data Protection Legislation, contains the mandatory information you need to know about our data processing activities. We kindly request you to take a few minutes to read the Privacy Notice in order to understand why and how we process your personal data. This Privacy Notice contains the following headings: a) identity and contact information of the data controller; b) legal basis for processing personal data; c) types of personal data we collect; d) sources of personal data; e) purpose of processing your personal data; f) those with whom we share your personal data; g) retention periods of data; ğ) your rights and freedoms regarding your data; i) contact information of the data protection officer.
LEGAL GROUNDS FOR THE PROCESSING OF PERSONAL DATA
GÜLÇİÇEK will process your personal data when necessary for its legitimate interests (*) for the purposes of establishing your employment contract (**), evaluating your application, and effectively managing candidate evaluation processes.
TYPES OF YOUR PERSONAL DATA COLLECTED BY US
In connection with the position you have applied for at GÜLÇİÇEK, we process your personal data and the personal data of your references and other third parties which have been provided to GÜLÇİÇEK by you. The categories of personal data we process are identity, contact, and professional experience. Examples of the personal data we process include the following.
a.Identity data; for example your name, photo, gender, date of birth, and ID card or social security number;
b.Contact details; e.g., your home address, personal telephone numbers, and e-mail addresses, as well as contact details of your references;
c.Information about your profession and work; e.g., your title/role, workplace(s), terms of contract, performance, appraisal, training and career development records, information about your former and/or current employer.
d.Information about professional qualifications, achievements, and/or skills; e.g., academic/professional qualifications, education, CV/resume, and languages you speak. This also includes any competencies required for your job; e.g., proof of your driving license class or your criminal record and/or professional organization memberships;
e.Other information about your work activities; e.g., your timetable, identification number, length of service, professional category/job title, salary level, and the nature of the contract;
PERSONAL DATA SOURCES
We collect your personal data directly from you, the CV that you submit when you apply to us, and other sources.Other sources include:
a.Other information about your suitability to work at GÜLÇİÇEK received from references you have provided;
b.Information obtained from sources publicly available, including the Internet, and made public by you.
PURPOSES OF PROCESSING YOUR PERSONAL DATA
GÜLÇİÇEK processes your personal data for the purposes under the headings of i) Execution of Employee Candidate/Intern Selection and Placement Processes, ii) Execution of Prospective Employees' Application Processes, iii) Fulfillment of Obligations Arising from Employment Contracts and Legislation for Employees, iv) Planning of Human Resources Processes, v) Execution of Storage and Archive Operations, respectively.
WHOM WE SHARE YOUR PERSONAL DATA WITH AND HOW WE TRANSFER IT
GÜLÇİÇEK takes care to ensure that access to your personal data is granted only to those who need it to perform their duties and works and to third parties with a legitimate purpose for accessing it. In all cases where we allow third parties to access your personal data, we will implement appropriate technical and organizational measures to ensure that the data is used in a manner consistent with this notice and that the privacy and integrity of the data is maintained.
Your personal data will be processed and stored in local and global data processing systems used by GÜLÇİÇEK to carry out its data processing activities safely and effectively in the cloud environment in accordance with international information security standards by transferring it abroad for this purpose. We also make your personal data available to our third-party service providers. If you would like to learn more about these third-party providers, you can ask our data protection officer. We may also disclose personal data to other third parties for other lawful purposes, including:
a.Complying with our legal obligations, including, where appropriate, the fulfillment of national security or law enforcement requests, including, but not limited to, responding to legal, regulatory, or court orders, administrative or judicial process, or complying with a court order or search warrant. These examples include situations where information about you is requested by the data protection authority or is necessary to report to the police or public prosecutor.
b.Where necessary to make a determination, use, or present a defense in a prospective or actual litigation,
c.In relation to the sale, assignment, or any other transfer of our business, whether in whole or in part.
HOW LONG WE STORE YOUR DATA
Your personal data will only be stored and processed for the period necessary for the purposes described in this notice. GÜLÇİÇEKstores the personal data of prospective employees for up to 2 years to create a pool of candidates and evaluate them for future vacancies. To access data retention details, please contact our data protection officer. GÜLÇİÇEK endeavors to ensure that your personal data is kept in accordance with policies, guidelines, and rules published from time to time on the retention of personal data and that it is securely erased or destroyed where appropriate.
YOUR DATA PROTECTION RIGHTS AND FREEDOMS
Under applicable Data Protection Legislation, data subjects have the following rights:
a) To learn whether their personal data are processed or not,
b) To demand information as to if their personal data have been processed,
c) To learn the purpose of the processing of their personal data and whether these personal data are used in compliance with the purpose,
d) To know the third parties to whom their personal data are transferred in the country or abroad,
e) To request the rectification of the incomplete or inaccurate data, if any,
f) To request the deletion or destruction of their personal data,
g) To request reporting of the operations carried out pursuant to sub-paragraphs (d) and (e) to third parties to whom their personal data have been transferred,
h) To object to the occurrence of a result against the person himself/herself by analyzing the data processed solely through automated systems,
i) To claim compensation for the damage arising from the unlawful processing of his/her personal data.
If you have any inquiries regarding your rights as a data subject or if you wish to make a request to exercise those rights in relation to the personal information referred to in this privacy notice, you should make a request to the data protection officer (whose contact details are provided below), clearly specifying the type of request. For further information on how to make an application, please contact our data protection officer. Please note that these rights are not absolute; there are numerous exceptions, exemptions, and restrictions regarding the aforementioned rights of data subjects, as set out below.
There are certain other exceptions and restrictions regarding the rights of data subjects. Following a request, GÜLÇİÇEK will endeavor to discuss with you any exceptions, exemptions, restrictions, and qualifications if it considers them appropriate in the specific case.
EXERCISE OF RIGHTS REGARDING PERSONAL DATA
Each data subject whose data is processed pursuant to the instructions of the data controller GÜLÇİÇEK has the right to apply to the data controller in accordance with Article 13 of the LPPD to exercise his/her rights set forth in Article 11 of the LPPD. GÜLÇİÇEK, the data controller, is obliged to accept or reject this application within 30 (thirty) days at the latest, provided that it explains its reasoning. However, in order for this application to be considered a proper application, it must meet all of the elements regulated in the Communique on the Procedures and Principles of Application to the Data Controller.
For an application made by any data subject to be recognized as a valid application, it must be made
Again, in order for an application to be accepted and considered a proper application, it must contain all of the followings.
Therefore, to exercise the rights granted to data subjects under Article 11 of the PDPL, an application bearing the contact and address information in this Policy and containing all of the elements set out in the Communique on the Procedures and Principles of Application to the Data Controller must be submitted to GÜLÇİÇEK using one of the following methods: registered mail with return receipt requested, in person, via an email address registered in GÜLÇİÇEK's systems, or by electronic mail with a secure electronic signature.
INQUIRIES AND COMMENTS
You can send any questions or comments regarding this Privacy Notice and our other data privacy practices to GÜLÇİÇEK data protection officer. [E-mail address: kvkk@gulcicek.com.tr]
You have the right to submit any complaints to the relevant supervisory authority, the Personal Data Protection Authority. However, we kindly request that you address any issues with us first.
By visiting our website and applying to us through the website, you hereby acknowledge that you have received, read, and understood the Privacy Notice, which contains explanations on how your personal data will be processed byGÜLÇİÇEK in connection with our prospective candidate evaluation activities and that you have been duly informed by the data controller GÜLÇİÇEK and the persons and institutions authorized by it in accordance with the Data Protection Legislation.
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(*) Regulated as one of the conditions that make it possible to process personal data without the explicit consent of the data subject pursuant to Personal Data Protection Law No. 6698, Article 5, paragraph 2, subparagraph f).
(**) Regulated as one of the conditions that make it possible to process personal data without the explicit consent of the data subject pursuant to Personal Data Protection Law No. 6698, Article 5, paragraph 2, subparagraph c).
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INTRODUCTION
Gülçiçek Kimya ve Uçanyağlar San. ve Tic. A.Ş. (“GÜLÇİÇEK”), is an organization that adheres to all legal regulations, corporate codes, code of business conduct, and ethical rules. The term "GÜLÇİÇEK" ("we" or "ours/us" or "our") is used in this text to refer to GÜLÇİÇEK and all of its subsidiaries.
GÜLÇİÇEK has a contractual relationship with you as the data controller operating the website you visit. Data belonging to an identified or identifiable real entities are qualified and protected as personal data in accordance with Law on Protection of Personal Data No. 6698 ("LPPD") and the secondary legislation based on it, as well as the decisions of the Personal Data Protection Board ("Board") (hereinafter collectively referred to as "Turkish Data Protection Legislation").
GÜLÇİÇEK is committed to processing, securing, and respecting all personal data relating to real entities, i.e. Individuals, who visit our website or who wish to contact us through our website, in accordance with the Turkish Data Protection Legislation. We present this data privacy statement for your information so that you can understand how we will process individuals' personal data for the purposes of executing agreements and managing customer relations.
LAWFULLY PROCESSING OF YOUR PERSONAL DATA
Personal data of individuals are processed in line with thelegitimate interests (*)of GÜLÇİÇEK because they are directly related to the establishment or performance of the agreement (**) between you and GÜLÇİÇEK due to your use of the website. It is in GÜLÇİÇEK's legitimate interest to manage the performance of the agreement to which GÜLÇİÇEK is a party and to evaluate requests and complaints.
PURPOSE OF PROCESSING PERSONAL DATA
We process personal data for the following purposes:
1) Performance of Customer Satisfaction Activities,
2) Execution of Agreement Processes,
3) Execution of Internal Audit/ Investigation/ Intelligence Activities,
4) Execution/ Supervision of Business Operations,
5) Fulfillment of Legal Notification Obligations.
TYPES OF PERSONAL DATA WE COLLECT
Our Company processes the general personal data of the Individuals consisting of the following personal data types during their visits and applications made on the website www.gulcicek.com.tr for the reasons mentioned above; i) Identity information (Name-Surname), ii) Contact information (Mobile Phone Number, E-mail address), iii) website visit information (IP address, cookies records, permission/consent records, browsing records, log information) and iv) other information that you prefer to provide to us within your message sent to us.
PERSONAL DATA SOURCES
We collect the above-mentioned personal data directly from the Individuals who reach our company by visiting the GÜLÇİÇEK website.
TO WHOM ARE YOUR PERSONAL DATA TRANSFERRED?
In connection with the management of the contractual relationship between us and individuals, we can at any time disclose personal data to a service provider who processes data on our behalf under a service and confidentiality agreement. We do not share the personal data we collect with third parties other than our data processors.
Personal data of individuals are securely processed and stored in local and global data processing systems for financial, contractual, and supplier management purposes, which are used by GÜLÇİÇEK to carry out its operations and transactions effectively.
It is our Company's responsibility to obtain explicit consent from all Individuals whose personal data are processed, in accordance with the Turkish Data Protection Legislation, if necessary, for the processing of their data on GÜLÇİÇEK's domestic data recording systems, and in any case, to inform the Individuals in accordance with the procedures and principles determined under the Communique on Principles and Procedures to be Followed in Fulfillment of the Obligation of Clarification for any data processing activities to be carried out using the GÜLÇİÇEK systems.
HOW LONG WE STORE PERSONAL DATA
We process and retain the personal data of individuals throughout our use of the GÜLÇİÇEK website and as long as the agreement, if any, is in force between you and us. In addition, we continue to store the personal data of individuals for 10 (ten) years after the termination of the agreement between you and GÜLÇİÇEK in accordance with the statute of limitations specified in the Turkish Code of Obligations No. 6098, for our legitimate interests (***). However, within a retention period of 10 (ten) years after the termination of the agreement, we retain personal data in such a way that only certain persons can access it by applying authorization restrictions.
MAINTAINING PERSONAL DATA SECURE
It is our top priority to maintain individuals' personal data secure. Personal data is securely stored either by us or by our carefully selected service providers, who act as data processors under a service and confidentiality agreement. We ensure that strict security measures are in place to keep personal data safe from unauthorized access or disclosure, as well as loss and misuse. We take care that the technical and administrative measures we take in terms of security meet the measures required to be taken in accordance with the Turkish Data Protection Legislation.
DATA PROTECTION RIGHTS OF INDIVIDUALS
Pursuant to Turkish Data Protection Legislation, Individuals may, at any time, apply to GÜLÇİÇEK for any information pertaining to themselves;
a) To learn whether their personal data are processed or not,
b) To demand information as to if their personal data have been processed,
c) To learn the purpose of the processing of their personal data and whether these personal data are used in compliance with the purpose,
d) To know the third parties to whom their personal data are transferred in the country or abroad,
e) To request the rectification of the incomplete or inaccurate data, if any,
f) To request the deletion or destruction of their personal data,
g) To request reporting of the operations carried out pursuant to sub-paragraphs (d) and (e) to third parties to whom their personal data have been transferred,
h) To object to the occurrence of a result against the person himself/herself by analyzing the data processed solely through automated systems,
i) To claim compensation for the damage arising from the unlawful processing of his/her personal data.
EXERCISE OF RIGHTS REGARDING PERSONAL DATA
Each data subject whose data is processed pursuant to the instructions of the data controller GÜLÇİÇEK has the right to apply to the data controller in accordance with Article 13 of the LPPD to exercise his/her rights set forth in Article 11 of the LPPD. GÜLÇİÇEK, the data controller, is obliged to accept or reject this application within 30 (thirty) days at the latest, provided that it explains its reasoning. However, in order for this application to be considered a proper application, it must meet all of the elements regulated in the Communique on the Procedures and Principles of Application to the Data Controller.
For an application made by any data subject to be recognized as a valid application, it must be made:
• in writing in Turkish language by the data subject himself/herself by presenting his/her identity card; or
• through registered electronic mail (REM) address, secure electronic signature, or mobile signature; or
• by using the e-mail address previously notified to GÜLÇİÇEK by the data subject and recorded in GÜLÇİÇEK's system; or
• by means of a software or application developed by GÜLÇİÇEK for the application purposes
Again, in order for an application to be accepted and considered a proper application, it must contain all of the followings:
• Name, surname, and -if the application is in writing- handwritten signature of the data subject.
• Turkish identity number for citizens of the Republic of Türkiye, nationality for foreigners, passport number or identity number, if any,
• Residential or business address for notifications,
• E-mail address, telephone, and fax number for notifications, if any,
• The subject of the request of the data subject.
Therefore, to exercise the rights granted to data subjects under Article 11 of the PDPL, an application bearing the contact and address information in this Policy and containing all of the elements set out in the Communique on the Procedures and Principles of Application to the Data Controller must be submitted to GÜLÇİÇEK using one of the following methods: registered mail with return receipt requested, in person, via an email address registered in GÜLÇİÇEK's systems, or by electronic mail with a secure electronic signature.
IN THE EVENT OF YOUR INQUIRIES
If you are dissatisfied with our data processing ways, wish to make a complaint, or want to receive information or ask a question on any matter you do not understand, you may contact the Data Protection Officer at any time. (E-mail: kvkk@gulcicek.com.tr)
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(*) Regulated as one of the conditions that make it possible to process personal data without the explicit consent of the data subject pursuant to Personal Data Protection Law No. 6698, Article 5, paragraph 2, subparagraph f).
(**) Regulated as one of the conditions that make it possible to process personal data without the explicit consent of the data subject pursuant to Personal Data Protection Law No. 6698, Article 5, paragraph 2, subparagraph c).
(***) Regulated as one of the conditions that make it possible to process personal data without the explicit consent of the data subject pursuant to Personal Data Protection Law No. 6698, Article 5, paragraph 2, subparagraph f).
